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Google Speadsheets

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  • A free online spreadsheet program
  • Simple to use
  • Files can be shared and managed in collaboration with others, instantly.
  • Allows complex formulas, conditional formatting, automatic translation.
  • Functions. Perform a huge number of functions in the browser, from the common (sum, average, count) to the specific, such as engineering and math calculations or finance formulas.
  • Conditional formatting.  For example, a cell can be set to turn red if it exceeds a set figure.
  • Insert forms, drawings, scripts, images, gadgets and charts into a spreadsheet.
  • Add comments to a spreadsheet, a highly useful feature for collaboration.

Videos:

  1. Google docs spreadsheet tutorial (9:45)
  2. Create a new Google Spreadsheet (0:24)
  3. Using Google Spreadsheets (3:22)
  4. How to set up a Google spreadsheet (3:02)
  5. Freezing Rows and Columns in a Google Spreadsheet (4:23)a
  6. Insert a chart into a Google Spreadsheet (0:57)
  7. Google Spreadsheets Graphing Pt 1 of 4 (1:27)
  8. Google Spreadsheets Graphing Pt 2 of 4 (1:26)
  9. Google Spreadsheet More with Formulas pt 1 of 3 (2:13)
  10. Google Spreadsheet More with Formulas pt 2 of 3 (2:20)
  11. Performing Queries in a Google Spreadsheet (1:49)

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February 2nd, 2012 at 7:19 am

Supply Chain Management Software

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A Supply Chain Management Software (SCMS), is a specialized electronic information System for requisitioning, procurement, receipt, handling, distribution, and charge capture of supply and asset inventory control.

Key Features of Supply Chain Management Software:

  • Order Management
    SCMS can dramatically accelerate the execution of the entire order-to-delivery cycle by helping hospitals to more productively generate and track sales orders.
  • Dynamic Scheduling of Deliveries
    SCMS enables the dynamic scheduling of supplier deliveries to more effectively meet demand.
  • Purchasing and Procurement
    SCMS can fully automate and streamline all activities and tasks associated with  sourcing, purchasing, and payables.
  • Inventory Management
    SCMS can improve the way organizations track and manage their supplies of raw materials and components needed for providing health services.
  • Forecasting and Planning
    With a supply chain software, hospitals can more accurately anticipate demand, and plan their procurement accordingly. As a result, they can avoid unnecessary purchases of supplies, eliminate service over-runs, and prevent the need to store excess supplies in stores.
  • EDI for Supply Chain Management
    SCMS throguh Electronic Data Interchange allows organization link to its trading partners to electronically send transactions such as purchase orders, price/catalogs and invoices electronically.
  • RFID and Barcoding
    SCMS integrates RFID and Barcoding technologies in their operations.
  • User-Defined Cost Centers
    SCMS allows users to define cost centers as per facilities policies.
  • Accountablity and Tracking
    SCMS allows to track movement, and receipt of supplies and equipment and helps answers for the “who, what, when, and where” associated with the receipt, movement and consumption of each supply item.
  • Accurate Capture of Data and Cost Information
    Scanning technology used by SCMS facilitates ease of data capture while ensuring accuracy and point-of-care charge capture.
  • Surgical Instrument Management
    SCM helps hospitals gain greater visibility and control of surgical instruments, enabling hospitals to reduce costs through optimized instrument inventory levels, improved instrument utilization rates and increased productivity of staff assembling surgical trays. This will help hospital bottom line and enhance customer satisfaction by reducing the number of delayed or cancelled surgeries.
  • Efficient ordering
    Allows for more efficient ordering of supplies based on a more accurate overall picture of available inventories
  • Waiting time
    Helps to reduce wait time for supplies
  • Mobility
    SCMS allows for using a variety of delivery mediums (Desktop, PDAs, Web-based, and hard copy).
  • Return Management
    SCMS can simplify and accelerate the inspection and handling of defective, near expiry or expired supplies.
  • Contract Management
    SCMS helps organizations manage the creation of supplies purchasing contracts.
  • Management Reporting & Notification
    SCMS allows for vendor and contract compliance reporting; ad-hoc reporting; automated notifications. Reporting includes receiving reports, consumption reports, cost center reporting, and damage/return item reporting

Videos:

Human Resource Management Software

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A Human Resources Management System (HRMS) is an information system that combines a number of human resources management functions, including benefits administration, payroll, recruiting, training, performance analysis and review, and/or exit interview.

HRMS merges human resource management with information technology to simplify, streamline and automate the administrative processes (tasks) implemented by the Human Resources Management department. It enables the organization to reduce the workload of HR department and enhance the effectiveness and efficiency of operations by standardizing HR processes.

It can be used by small, medium and large organizations. With HRMS, all data pertaining to HRM is consolidated in one system (database).

Key Functions of HRMS

  1. Time Management. Effectively gathers and appraises employee time and work data. It allows easy tracking of employee’s information so that it can be assessed on a more scientific level whether an employee is performing to their full potential or not.
  2. Payroll. Most common function of HRMS. Automates the entire payroll process by gathering and updating employee payroll data on a regular basis. It also gathers information such as employee attendance, calculating various deductions and taxes on salaries, generating automatic periodic paychecks and handling employee tax reports.
  3. Benefits Management. Allows the human resource department to keep track of which benefits are being availed by which employee and how each employee is utilizing from the benefits provided. Benefits include health insurance, housing, retirement, …
  4. Recruitment and Hiring. HRMS helps in the process of recruitment. Automates and streamlines applications online and communication.
  5. Training. Administer and track employee training and development efforts;
  6. Performance Appraisal. Support organization’s efforts to assess and evaluate the performance of its employees.
  7. Leave Request. Automate the management of leave requests;
  8. Communication.  Automate the communication of supervisor approval for employee requests.
  9. Exit Interview. Automate and streamline the process of collecting valuable data to assess the overall quality of work-life; identifying employee issues that require resolution.
  10. Succession Management
  11. Termination Management
  12. Reminders and Alerts
  13. Disciplinary Management
  14. Reporting
  15. Orientation and New Employee Placement

Videos:

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December 18th, 2011 at 4:43 pm

Microsoft Project

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Microsoft Project is a project management application. MS Project is designed to assist a project managers in developing a plan, assigning resources to tasks, tracking progress, managing the budget, and analyzing workloads.

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November 24th, 2011 at 6:34 am

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Time and Attendance Software

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Time and attendance software is a computerized information system used by organizations to effectively and efficiently manage employees work time.  It collects employee time data and enters the information into a database. The collected data is reviewed and approved by a supervisor so it can be used for payroll processing and custom reports.

KEY FUNCTIONS (FEATURES)
The System:

  • Accurately captures and monitors real-time employee data;
  • Enforces work rules and regulations;
  • Eliminates buddy-punching;
  • Provides payroll with accurate information (interfacing vs. integrating); Transfers the hours worked, overtime, department, holidays, sick time, and vacation time;
  • Enables employees to view job-related time and employee information, including: schedules, time cards, accrued or used benefits, and exception history.
  • Collects exceptions defined within the payroll rule assigned to each employee;
  • Enables supervisors to view exceptions by employee in a calendar format;
  • Provide comprehensive employee statistics, from badge listings to overtime calculations;
  • Schedules can handle organization’s full range of conditions;
  • Schedules conform to relevant government requirements

BENEFITS to the ORGANIZATION

  • Accurate Tracking. A time and attendance system automates the process of tracking employees as they check in and out for work leading to accurate time data for each employee and fewer payroll processing errors (effectiveness).
  • Increased Efficiency. Time and attendance systems enable managers to monitor employee hours in real-time, track hours, unauthorized overtime, and create detailed reports about individual employees. Benefits include better schedule and workforce management and less human error in the payroll cycle.
  • Cost Control. Time and attendance systems can reduce payroll costs significantly. Better labor tracking can eliminate thousands in over payments and significantly lessen the work load of the payroll department.
  • Employees Satisfaction. Employees are satisfied that they are being paid accurately.
  • Audit Trail. Time records available when companies are audited, providing a detailed trail of employee exceptions and supervisor approvals.
  • Regulatory compliance. An effective time and attendance management software is a powerful tool in ensuring that the organization is complying with regulations pertaining to human resources management.

Videos:

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November 24th, 2011 at 6:27 am

251 CAHM Readings and Videos

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October 5th, 2011 at 4:15 am

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