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Information System

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An information system (IS) is defined as the organized combination of people, hardware, software, communication networks, and data resources that collects, stores, processes, transforms, displays, transmits disseminates and disposes information in accordance with defined procedures.

  • Disposition: the act or means of getting rid of something.
  • Dissemination: the distribution of information broadly.
  • Processing: the manipulation of data in accordance with established instructions, manually or by computer. Processing by computer is the manipulation of data in accordance with its instructions, or programming.
  • Transmission: the process of sending information from one point to another.

An IS may be automated (e.g., a computerized information system) or manual (e.g., a library’s card catalog).

Any IS is made of 6 components: hardware, software, data/database, network, policies and procedures and people.

An Information System (IS) consists of six components, namely:

  1. Humans, which consists of IT specialists (such as a Database Administrator or Network Engineer) and end-users (such as doctors, nurses, etc…).
  2. Hardware, which consists of all the physical aspects of an information system, ranging from peripherals to computer parts and servers.
  3. Software, which consists of System Software, Application Software and Utility Software.
  4. Networks, which consists of communication media and network support.
  5. Data, which consists of all the knowledge and databases in the IS.
  6. Policies and procedures that governs the utilization, use and management of the information system.

Videos:

  1. What is Information Systems? (1:38)
  2. Information Systems (0:59)
  3. Healthcare Information Systems (4:43)

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January 31st, 2012 at 10:15 am

Supply Chain Management Software

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A Supply Chain Management Software (SCMS), is a specialized electronic information System for requisitioning, procurement, receipt, handling, distribution, and charge capture of supply and asset inventory control.

Key Features of Supply Chain Management Software:

  • Order Management
    SCMS can dramatically accelerate the execution of the entire order-to-delivery cycle by helping hospitals to more productively generate and track sales orders.
  • Dynamic Scheduling of Deliveries
    SCMS enables the dynamic scheduling of supplier deliveries to more effectively meet demand.
  • Purchasing and Procurement
    SCMS can fully automate and streamline all activities and tasks associated with  sourcing, purchasing, and payables.
  • Inventory Management
    SCMS can improve the way organizations track and manage their supplies of raw materials and components needed for providing health services.
  • Forecasting and Planning
    With a supply chain software, hospitals can more accurately anticipate demand, and plan their procurement accordingly. As a result, they can avoid unnecessary purchases of supplies, eliminate service over-runs, and prevent the need to store excess supplies in stores.
  • EDI for Supply Chain Management
    SCMS throguh Electronic Data Interchange allows organization link to its trading partners to electronically send transactions such as purchase orders, price/catalogs and invoices electronically.
  • RFID and Barcoding
    SCMS integrates RFID and Barcoding technologies in their operations.
  • User-Defined Cost Centers
    SCMS allows users to define cost centers as per facilities policies.
  • Accountablity and Tracking
    SCMS allows to track movement, and receipt of supplies and equipment and helps answers for the “who, what, when, and where” associated with the receipt, movement and consumption of each supply item.
  • Accurate Capture of Data and Cost Information
    Scanning technology used by SCMS facilitates ease of data capture while ensuring accuracy and point-of-care charge capture.
  • Surgical Instrument Management
    SCM helps hospitals gain greater visibility and control of surgical instruments, enabling hospitals to reduce costs through optimized instrument inventory levels, improved instrument utilization rates and increased productivity of staff assembling surgical trays. This will help hospital bottom line and enhance customer satisfaction by reducing the number of delayed or cancelled surgeries.
  • Efficient ordering
    Allows for more efficient ordering of supplies based on a more accurate overall picture of available inventories
  • Waiting time
    Helps to reduce wait time for supplies
  • Mobility
    SCMS allows for using a variety of delivery mediums (Desktop, PDAs, Web-based, and hard copy).
  • Return Management
    SCMS can simplify and accelerate the inspection and handling of defective, near expiry or expired supplies.
  • Contract Management
    SCMS helps organizations manage the creation of supplies purchasing contracts.
  • Management Reporting & Notification
    SCMS allows for vendor and contract compliance reporting; ad-hoc reporting; automated notifications. Reporting includes receiving reports, consumption reports, cost center reporting, and damage/return item reporting

Videos:

Human Resource Management Software

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A Human Resources Management System (HRMS) is an information system that combines a number of human resources management functions, including benefits administration, payroll, recruiting, training, performance analysis and review, and/or exit interview.

HRMS merges human resource management with information technology to simplify, streamline and automate the administrative processes (tasks) implemented by the Human Resources Management department. It enables the organization to reduce the workload of HR department and enhance the effectiveness and efficiency of operations by standardizing HR processes.

It can be used by small, medium and large organizations. With HRMS, all data pertaining to HRM is consolidated in one system (database).

Key Functions of HRMS

  1. Time Management. Effectively gathers and appraises employee time and work data. It allows easy tracking of employee’s information so that it can be assessed on a more scientific level whether an employee is performing to their full potential or not.
  2. Payroll. Most common function of HRMS. Automates the entire payroll process by gathering and updating employee payroll data on a regular basis. It also gathers information such as employee attendance, calculating various deductions and taxes on salaries, generating automatic periodic paychecks and handling employee tax reports.
  3. Benefits Management. Allows the human resource department to keep track of which benefits are being availed by which employee and how each employee is utilizing from the benefits provided. Benefits include health insurance, housing, retirement, …
  4. Recruitment and Hiring. HRMS helps in the process of recruitment. Automates and streamlines applications online and communication.
  5. Training. Administer and track employee training and development efforts;
  6. Performance Appraisal. Support organization’s efforts to assess and evaluate the performance of its employees.
  7. Leave Request. Automate the management of leave requests;
  8. Communication.  Automate the communication of supervisor approval for employee requests.
  9. Exit Interview. Automate and streamline the process of collecting valuable data to assess the overall quality of work-life; identifying employee issues that require resolution.
  10. Succession Management
  11. Termination Management
  12. Reminders and Alerts
  13. Disciplinary Management
  14. Reporting
  15. Orientation and New Employee Placement

Videos:

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December 18th, 2011 at 4:43 pm

Time and Attendance Software

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Time and attendance software is a computerized information system used by organizations to effectively and efficiently manage employees work time.  It collects employee time data and enters the information into a database. The collected data is reviewed and approved by a supervisor so it can be used for payroll processing and custom reports.

KEY FUNCTIONS (FEATURES)
The System:

  • Accurately captures and monitors real-time employee data;
  • Enforces work rules and regulations;
  • Eliminates buddy-punching;
  • Provides payroll with accurate information (interfacing vs. integrating); Transfers the hours worked, overtime, department, holidays, sick time, and vacation time;
  • Enables employees to view job-related time and employee information, including: schedules, time cards, accrued or used benefits, and exception history.
  • Collects exceptions defined within the payroll rule assigned to each employee;
  • Enables supervisors to view exceptions by employee in a calendar format;
  • Provide comprehensive employee statistics, from badge listings to overtime calculations;
  • Schedules can handle organization’s full range of conditions;
  • Schedules conform to relevant government requirements

BENEFITS to the ORGANIZATION

  • Accurate Tracking. A time and attendance system automates the process of tracking employees as they check in and out for work leading to accurate time data for each employee and fewer payroll processing errors (effectiveness).
  • Increased Efficiency. Time and attendance systems enable managers to monitor employee hours in real-time, track hours, unauthorized overtime, and create detailed reports about individual employees. Benefits include better schedule and workforce management and less human error in the payroll cycle.
  • Cost Control. Time and attendance systems can reduce payroll costs significantly. Better labor tracking can eliminate thousands in over payments and significantly lessen the work load of the payroll department.
  • Employees Satisfaction. Employees are satisfied that they are being paid accurately.
  • Audit Trail. Time records available when companies are audited, providing a detailed trail of employee exceptions and supervisor approvals.
  • Regulatory compliance. An effective time and attendance management software is a powerful tool in ensuring that the organization is complying with regulations pertaining to human resources management.

Videos:

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November 24th, 2011 at 6:27 am

Healthcare Information Systems

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April 8th, 2011 at 3:07 am

Health Information System – 0504-360

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Course Overview:
Health care is provided in systems that are information intensive. The delivery of health care is dependent on accurate and detailed data. Providing high quality health care requires the easy access to timely, complete, accurate, legible, and relevant information.

The aim of this course is to provide students, as future health care managers, the knowledge and skills needed to effectively manage and/or participate in managing data and information and other health information technology resources of their health care systems.

This course is designed to provide students with an understanding of how information systems and technology is used to enhance and improve the performance of health care systems. This course provides a perspective on the effective use of data and information technology to improve health care. Systems, system theory, and Information systems principles and concepts will be discussed and reviewed. Students will learn the potential of IT in enhancing the effectiveness, efficiency, and responsiveness of health systems. Legal and ethical issues pertaining to HIT will be discussed and explored.
Three Credit Hours Course .. Undergraduate Course .. For Health Services Administration Students

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April 1st, 2011 at 5:06 am

Introduction to Management Information Systems for Health Services Administration 0504-263

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Course Description:
Health Information technology provides health systems the tools that enable employees to execute their duties effectively and efficiently. This course provides an introduction to information technology and systems used in health care organizations to manage data, information and knowledge to support clinical and administrative functions and processes.

 

Three Credit Hours undergraduate course taught for health services administration students

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April 1st, 2011 at 4:57 am